Quick Reference Guides

Aeries - Staff504 Plans
Authorization Status
Authorizations for Williams Technology Waiver
Aeries Email Notifications
Transfer Attendance and Gradebooks to New Teacher
Cal Grant GPA Export Procedures
Contacts - How to Create Contact Records 
Contacts - Auto Parent Portal
Contacts - Parent Data not Forwarding to 3rd Party Sites
Data Validation Report Emails
Elementary - Change Next Year School, Grade, Program
Elementary - Admin Retention and Promotion
Elementary - Staff Retention and Promotion
Enrollment of New Students Online
Entering Williams Technology Waiver Information
Parent Portal Management
Preferred Learning Model Instructions
RSP Sections at Elementary Schools
RSP Sections at Secondary Schools
Secondary Next Year Retention Designation Procedures
& Changing Next School Grade Program & Session
Sibling Look-Up (to Match Siblings)
Special Programs Entry
Student Device Check In
Student Device Check Out
Student Data Confirmation - for Parent English    -    Spanish
Student Data Confirmation - Site Processing
Student Groups - Using
Student Groups - Adding Students
Student Groups - ID Students Without Devices
Student Supplemental Attendance Sign-In

Aeries - Teachers

• Elementary Teachers Next Year Retention & Promotion
• How to Restore a Deleted Gradebook
• Teacher Supplemental Attendance Setup
• Teacher Reset Students Password
• Working with Student Groups
• Student Authorizations
• Weekly Instructional Minutes for Elementary Teachers
• Weekly Instructional Minutes for Secondary Teachers
• Linking Aeries to Google Classroom (Elementary)
• Linking Aeries to Google Classroom (Secondary)
• Linking Savvas Realize to Google Classroom
• Importing Students into Google Classroom from Aeries
• Importing G Classroom Assignment Scores into Aeries

Aeries Reports

Alternative Learning Options Report
Chronic Absenteeism Report
Income Survey Not Completed
Inter District Transfer - Entering Permits  -  Permit Codes Table
Preferred Learning Model Report
Pre-Rollover Audit List Report
Running Custom Aeries Reports 
Student Device Reports - Williams Report
Summer School Registration Report
Weekly Instructional Minutes Report

Cybertech
   Create a Parent Portal Account - Spanish
   Create a Personal Email Account - Spanish
   Parent Portal Features - Spanish
   Parent Portal Management
   Reset your Parent Portal Password - Spanish   
   New Student Enrollment
   Student Device Check In

PD Connect
    Logging In 
    Administrator's Manual 

Curriculum Software
     Disable or Delete Web Browser Extensions

New Poly Phones (1/1/2025)
     Phone Voicemail Setup (Poly VVX 350, 450)
     Quick Guide POLYCOM VVX Phone
     POLYCOM VVX Video Tutorials

Incident IQ - Ticketing
     Creating Help Tickets
     Working Tickets (IIQ agents only)
     Escalating Tickets (IIQ agents only)

Incident IQ - Asset Management

• Login
• Check-In and Check-Out Devices
• Batch Check-In and Check-Out Devices
• Asset Exchange – Check In Device/Check Out Device
• Broken Device Ticket from Spreadsheet
• Broken and Damaged Devices (Bulk Collected)
• Individual Broken Student Device
• Change Device Room Location
• Report a Lost or Stolen Device
• Lock and Unlock iPads
• How to Run Reports
• Add Assets to a Room Using Asset Tag Number
• Add Notes Regarding a Student's Device
• User Report - User's Device History
• View a User's Assets
• Device Verification
• Incident IQ Asset Management (Full Manual)